Have you ever felt your business meeting failed to produce results? You know what you’re supposed to do to run meetings effectively, only sometimes people get distracted and things slip out of your hands. Environmental psychology studies have shown that no matter whether you’re conducting a client presentation, training session, an interview or a video conferencing meeting, well designed meeting facilities can hugely influence successful communication with clients and employees as well as recruitment and retention strategies.
Meetings are important for moving your organisation forward. The business world has rapidly gone from being interconnected to interdependent, meaning that everyone’s knowledge, skills, creativity and values matter more than ever and that effective communication is essential to the decision making process. In other words, we live in a world where the efficiency of group meetings can have a serious impact on the success of your business.
Many organisations don’t always have the right space or meeting facilities, yet often meetings are held in unsuitable on-site places. As a result, people engaged in creative problem solving and management tasks are often distracted by visibility issues, noise or technical hiccups. Room layout and size, furnishing, audio/video technology and environmental conditions are all important in providing a relaxed atmosphere during the group meetings.
Good purpose-built meeting venues have the facilities and support to accommodate delegates in a variety of tasks, including brainstorming sessions, client presentations, IT training courses or remote interviews. The meeting spaces are designed to promote collaborative, idea-sharing work environments and minimise distractions. The rooms come equipped with up-to-date technology, including video-conferencing, high specification data projectors, dedicated internet lines, networked PCs, free WiFi. Prompt back-up technical support, catering and refreshments are also available on site.
But there’s much more to it. Dedicated meeting rooms communicate important messages to clients, trainees, employees or potential employees. One of these messages is that your team, culture and brand are important. What’s also important, off-site purpose designed meeting facilities make people feel special and valued, apart from the fact that a day away from the office is a definite refreshing change.
So, it’s time to reconsider the value off-site, dedicated meeting rooms provide. The leaders who understand they need to make everything possible to ensure effective communication will thrive in the 21st century. And this awareness includes using dedicated spaces for their business meetings.